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Small Business Summer Savings

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Small businesses and solopreneurs depend on their technology in ways that differ from larger organizations. Our laptops and desktops are critical to daily operations and access to cloud services, including Microsoft 365 or Google Workspace, is our lifeline. Without IT staff and spare equipment, we rely on our own abilities and outside help to keep things running and to respond to problems. Too often, we face disruptions and unexpected costs. Our Small Business Summer Savings options give you protection and security without busting your budget.

The Need

To ensure the availability and reliability of our IT services, small businesses need to protect their systems and be able to quickly recover should something bad happen. Essential services should:

  • Prevent malware, phishing, ransomware, and other cyber attacks
  • Protect files and data on computers and in the cloud
  • Secure access to systems and services
  • Help you and your team with issues, problems, and questions

As important, when something does go wrong, we need to be able to return to work quickly and efficiently.  We cannot sit idle for the 3 to 7 days it can take to repair or replace and restore a laptop.

The Services

Cumulus Global’s Managed Cloud Services provide the security, protection, and support services you and your business need.  Our Essential and Basic packages tailor to the specific needs of small businesses.

Our PC Continuity solution goes beyond backup/recovery for laptops and PCs.  In addition to backing up your files, we capture images of your entire system. In an emergency, we can spin up the image of your computer in a cloud data center.  Within a few hours, you are up and running from any device with a browser and Internet access.  You business keeps running while your computer is fixed or replaced.

The Offer

Through August 31, 2023, bundle our Essential or Basic Managed Cloud Services with our PC Continuity solution and save:

  • No setup fees
  • Up to 30% on monthly recurring fees for the first year

The Action

To learn more and get a quote, click here to schedule a call with a Cloud Advisor or send us an email.

About the Author

Allen Falcon is the co-founder and CEO of Cumulus Global.  Allen co-founded Cumulus Global in 2006 to offer small businesses enterprise-grade email security and compliance using emerging cloud solutions. He has led the company’s growth into a managed cloud service provider with over 1,000 customers throughout North America. Starting his first business at age 12, Allen is a serial entrepreneur. He has launched strategic IT consulting, software, and service companies. An advocate for small and midsize businesses, Allen served on the board of the former Smaller Business Association of New England, local economic development committees, and industry advisory boards.

Backup Your Google Workspace or Microsoft 365 Cloud: Use Cases Beyond Restore

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google workspace and office 365 backup

As we discussed in recent blog posts, Google and Microsoft clouds operate under a shared responsibility model for data protection. Google and Microsoft run internal backup systems to protect you should they have hardware or software issues. You, however, are responsible to backup your cloud, including Google Workspace or Microsoft 365. You need to protect your data from user deletions, user overwrites, malware, hackers, and other risks. This all starts with the proper backup solutions for Google Workspace or Microsoft 365.

A good backup solution for Google Workspace or Microsoft 365 does more than restore.

Microsoft 365 and Google Workspace Backup Solutions

These four use cases provide added value when you backup your Google Workspace or Microsoft 365 cloud.

1 Preserve Data From Past Employees

If you want to preserve data from past employees you have a few options:

  • In both clouds, you can continue paying for licensing for past/suspended users
  • In Google Workspace, you can also pay for Archive User Licenses
  • Subscribe to a third party archiving solution
  • Preserve backups for past employees after you remove their Google or Microsoft accounts.

With the ability to restore data to other accounts, you can use the backup as a long-term archive.  Doing so is less costly than maintaining licenses or moving to archive user licensing, and is comparable in cost to third party account archive solutions.

2 Transfer Data to New Owners

Both Microsoft 365 and Google Workspace provide administrative tools to transfer data and ownership between users.  These transfers, however, lack granularity and are generally available at the service level.  For example, you can transfer all documents to one user and emails to another user.

With a good backup solution, you can selectively restore data to any users.  As such, you can transfer specific files, folders, sites data, emails, etc. to different people as needed. An added benefit, you can also transfer data between employees as they change positions and responsibilities.

3 Archive Documents (and other data)

A third party backup solution can preserve and archive documents, as well as email, calendars, contacts, and sites data in support of your document retention policies or regulations.  Granted, both Google Workspace and Microsoft 365 offer several licensing options that include the compliant archive/e-discovery services for your data.

You may not need the rigor and cost of an upgrade or add-on service. With one or more backups per day, your preserve data as it exists at specific points int time.  Options for unlimited retention allow you to recover information, even after malicious deletions.

4 Escape Hatch

As a “best-practice”, backups should not be stored in immutable systems without altering the format.  Doing so protects your backups from cyber attacks by segregating your backup systems from your operating environment while preserving content.  With data preserved and the ability to export, the right backup solution provides an easier and efficient means of exporting data from Google Workspace and Microsoft Office.

Cumulus Global Can Help You With Google Workspace or Microsoft 365 Backup Services

We offer a range of backup/recovery, and business continuity services that we match to your needs and budget.

Schedule time with one of our Cloud Advisors or contact us to discuss which backup solutions for Google Workspace or Microsoft 365 backup solutions are right for you. The conversation is free, without obligation, and at your convenience.

About the Author

Bill Seybolt bio pictureBill is a Senior Cloud Advisor responsible for helping small and midsize organizations with cloud forward solutions that meet their business needs, priorities, and budgets. Bill works with executives, leaders, and team members to understand workflows, identify strategic goals and tactical requirements, and design solutions and implementation phases. Having helped over 200 organizations successfully adopt cloud solutions, his expertise and working style ensure a comfortable experience effective change management. 

 

Beyond Restore: Use Cases for Google Apps Backup

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Backup Man

As we have noted several times in prior posts and webcasts, Google’s internal backup systems are designed to protect you should Google have hardware or software issues. You, however, are responsible for protecting your data in Google Apps from user deletions, user overwrites, malware, hackers, and other risks.

We have identified several use cases for backup/recovery in Google Apps that you cannot do from the Admin console.

A good Google Apps backup solution does more than restore

Preserve Data From Past Employees

  • If you want to preserve data from past employees, and need more than emails, your only option is to continue paying for the suspended Google Apps accounts.
  • With the ability to restore data to others, you can keep the backup as an archive and delete the Google Apps accounts.
  • An added benefit: the cost is less than 1/2 of a Google Apps for Work license and less than 1/4 of a Google Apps Unlimited license.

Transfer Data to New Owners

  • While you can transfer document ownership though the Admin Console and ownership of Sites data through APIs, these transfers are “all or nothing” and are destructive (they remove the data from the original account).
  • With the ability to restore data selectively and to others, you can transfer specific files, folders, sites data, emails, etc. to different people as needed.
  • An added benefit: You can transfer data between employees as they change positions and responsibilities.

Archive Documents (and other data)

  • While Google Apps Vault has eDiscovery searches for Gmail and Drive, Vault only archives Gmail.
  • A third party backup solution can preserve and archive documents, as well as email, calendars, contacts, and sites data in support of your document retention policies or regulations.
  • While a user can still delete a document and empty it from Trash before the backup, most users are unaware of the steps to take. With multiple backups per day, you are protected from losses other than those of a determined malicious actor.

Escape Hatch

  • As a “best-practice”, backups should not be stored in the systems being backed up without altering the format or content.
  • The right backup solution keeps your data in a separate location/service and restores data in its original format.
  • An added benefit: With an export feature, your backups become an easier way to extract data from Google Apps.

 

We offer multiple backup solutions for Google Apps, click here to learn more about our preferred solution.

 

Be Able to Recover

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Backup Man
Accidents will happen. And while accidents that damage or destroy data are more common, malicious attacks will happen as well.  The rate of ransomware is on the rise and large companies are not the only targets. Whether by phishing attack, advanced persistent threat, or other means your company is seen as having data valuable enough to extort a ransom, you are a target.

In short, if you are reading this, you are a potential target.

While improving your endpoint protection and educating users can greatly minimize your risk, no malware solution can provide you with a guarantee against ransomware. So, if you are hit, you need to be able to recover.

For your on-premise systems, you most likely have a backup/recovery solution. In the event of ransomware, you can delete the encrypted files and restore from a point in time prior to the attack. Yes, you lose data, but a solid backup plan can minimize the loss and the impact.

Your cloud data needs the same protection. You want the same recovery process.  

Traditional and cloud backup services can be installed and connected to cloud servers in much the same way as they work for on-premise servers. For cloud file services, like Google Drive and Microsoft OneDrive, traditional backup solutions will not work as they cannot connect to the service. The same holds true for data in SaaS applications like Salesforce.com.  You need a specialized solution.

Our Recommendation

For most of our Google Apps and Microsoft Office 365 clients, we recommend Backupify as our preferred solution for several reasons:

  • Multiple backups per day for some or all users
  • Unlimited backup space
  • Unlimited backup retention
  • Multiple admin accounts with delegation
  • Powerful search
  • Fast restores
  • The ability to archive data for past users (Google Apps)

Our Offer

Try Backupify for free for 21 days. If you like what you see, we can save you money on license and support.  If not, we discontinue the service.

Interested? Let us know.

Spring Cleaning Past Employee Accounts

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Cover.eBook.Guide to Google Apps License Management
It may be the second day of Spring here in New England, but the kids are home from school and the plows were out early. Nothing like a post-winter snow to trigger the spring cleaning bug in us all. For those that work in the cloud, the start of Spring is a great time to review our licenses and our needs and to make sure we are cleaned up and ready for new growth. If you are using Google Apps For Work (GAFW) or Google Apps Unlimited (GAU), now is a great time to clean out accounts for past employees.

Easier Said Than Done

Google Apps has a simple licensing model.  Pay $50 or $120 per user per year, respectively, and users have access to everything Google Apps has to offer.  The challenge comes in when employees leave. If you want to preserve their data, your options within Google Apps are limited, and can become costly. Specifically, you can expect to pay:

  • $50 per user per year to keep a past employee’s GAFW account
  • $100 per user per year if you also have Vault
  • $120 per user per year to keep a suspended GAU account

You Do Have Options

As noted in our recent eBook, A Guide to Google Apps License Management, we discuss several strategies, including: using an “archive” account, sync & store, and cloud backup.  Both the “archive” and “sync & store” approaches are inexpensive, they are not very cost effective. If you are keeping past employees’ data, you want the information to be easy to find an usable.  These solutions can make finding and retrieving information difficult and can alter the format and formatting of documents.

Our recommended solution uses cloud backup. Backup past users to a 3rd party service that lets you restore the data to any active user if and when you need it.  It is easy to keep calendar entries, contacts, files, and emails. File formats and formatting are preserved. Finding information is easy with robust search tools.

And, the cost is affordable. Backupify for Google Apps lets your create and keep an employee archive for $24 (or less!) per account per year. This is half the cost of protecting active users, and 50% to 80% less than keeping the Google Apps accounts active.  And, you avoid the risk of damaging or losing data while shuffling information to other users or into “archive” accounts.

Contact Us

To learn more about our proven solution, along with current special offers, please contact us.

Restore Google Drive Files Offers Some (but not enough?) Protection

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google drive
Among the myriad of new features and upgrades announced at Google I/O this week, Google added the ability to restore users’ Drive files that have been deleted from the Trash folder.

While offering some protection, the feature is limited in its scope.

  • You cannot restore individual files; you can only restore all files deleted within a date range you provide.  The minimum date range is 1 day (24 hours).
  • You can only restore files for individual users, one at a time.
  • You can only restore files that were deleted from Trash within 25 days.
  • When restoring files, the permissions are not restored.  Only the user will have access to the files.

With these limitations, we do not expect the ability to restore a user’s Google Drive files will be of great use to most organizations.  With a limited retention period and lack of granularity, the tool provides a big shovel when most users need a spoon.

The solution also depends on users’ ability to recover information from the Trash folder, a process we find difficult at times due to the limited ability to search Trash in Drive.

True backup/recovery solutions give users and administrators that critical features that deliver more usability and effectiveness:

  • Flexible retention:  Allow organizations to implement policies related document and records management, including extended retention and removal of data past retention windows.
  • File-Level / Item-Level Restore: Most data loss and restore needs result from human error or action and impact fewer than 5 files.  Acceptable restore capabilities include the ability to restore individual files (or entire accounts) and should include the ability to select file by version or point in time.
  • Protect Meta Data:  Protect the meta data as well as the files themselves.  File ownership, permissions, etc. should be preserved and recoverable with the file.
  • Data Export:  Provide the ability to export data so that it may be migrated to other accounts and/or other systems.
  • Administrative Control:  Identify and allow backup/restore administrators that are not full domain administrators.

Absent many of these features, the ability within Google Apps to restore a user’s Drive files is a limited feature that will not meet most organizations’ needs for data protection.

Third party backup/restore solutions are still a necessary and appropriate component of a robust Google Apps environment.

Feel free to contact us if you would like to explore backup/recovery options and solutions.

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Surprising Stats on Cloud Data Loss

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Yes, you can lose data in the cloud!

Our friends at Backupify recently conducted a study, Protecting Data in the Cloud: The Truth About SaaS Backup, which revealed some very interesting results based on how IT perceives the safety and security of their cloud-resident data.

54% of IT professionals have implemented some form of SaaS applications

81% of IT pros that use or plan to use SaaS apps categorize the data stored in their SaaS apps as “very to extremely important”

52% of IT pros don’t currently back up their SaaS data (or even plan to)

79% of IT pros believe their SaaS application is being backed up by their solution provider

1 out of 3 companies using SaaS lose data

47% of SaaS data loss occurs from end-user deletion

17% of SaaS data loss occurs when an employee overwrites data

13% of SaaS data loss occurs when a hacker deletes data

47% of IT pros back up SaaS data with a manual export

15% of IT pros back up SaaS data with cloud-to-cloud backup

If you want to learn more about protecting your SaaS and cloud data, please send us a note.

Note: This post is based on a Backupify Blog Post, which you can see here.

 

Cumulus Global Offers Solutions and Seminars at FETC 2014

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FETC-2014Visitors to FETC in 2014  in Orlando later this month have a unique opportunity to learn how Google Apps for Education can serve as platform for robust administrative and classroom computing.

Cumulus Global (Booth #256) is hosting a series of in-booth seminars covering a range of topics from system administration, data protection, and security, to 1:1 program design and professional development for faculty.  Cumulus Global is webcasting the sessions as well, for those unable to attend FETC in person.

With more than a dozen sessions, Cumulus Global intends to offer attendees new perspectives on how schools can effectively Deploy solutions, Gear Up with the best devices and infrastructure, and Transform the learning process.

Session presenters include experts from Backupify, Bettercloud, CloudLock, Edsby, and Eduscape Learning.

Click Here for more information, or to register for one or more of the webcasts. Feel free to Contact Us with any questions.

As a featured exhibitor, Cumulus Global is able to offer the following discount codes for FETC 2014 attendees:

  • Register using code FREE974 for your free Exhibit Hall Pass and access to the Learning Labs, a $50 value.
  • Register using code EDUCATE to save $60 on FETC Full Conference Registration.

Should You Backup Data in Google Apps?

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Hurricane Sandy
When running systems in-house, the need for backup/recovery and backup/restore services is clear.  Organizations must protect themselves from system failures and other events that can corrupt or destroy important information.  With Google Apps, however, the highly redundant infrastructure offers great protection from data loss due to system failures.

Why should you backup your data in Google Apps?

  • User Error: The most common form of data loss (~30% of all data loss)
  • Security Breach: A hacker gains access to your SaaS data
  • Third Party App Error: Any app downloaded in a Marketplace can have bugs – an opportunity for hackers to enter
  • Rogue Employee: User error that’s not accidental. Could happen with any disgruntled or former employee of your company
  • Software Error: Service outages and account suspension can happen

What can you do?

Deploying a cloud-to-cloud backup solution will protect your data.  Solutions  designed to backup specific solutions, like Backupify for Google Apps, provide enterprise grade features and services without breaking a budget.

Click here to learn more.

3rd Tues @ 3 Webcast: Protecting Data in Google Apps

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For those running or considering Google Apps, Google’s highly redundant, multi-tenant infrastructure protects data from nearly all risk of loss or corruption due to hardware or system failure.  Understanding the other risks to our data lets us decide when and how to better protect ourselves.

In this live web event, Allen Falcon, CEO of Cumulus Global, will discuss the business risks and use cases that drive the need for data protection and data loss prevention and will look at practical, affordable solutions.

Joined by experts from Backupify and Cloudlock, Falcon will overview and demonstrate affordable solutions for creating a secure and protected data ecosystem using Google Apps and Google Drive.

And, as always, there will be plenty of time for your questions.

Click Here to Register or for More Information.